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Message started by rosswood on 03/11/13 at 08:53:20

Title: RSO AGM & PROXY
Post by rosswood on 03/11/13 at 08:53:20

See below the Notice of Meeting & Proxy for the RSO AGM, which is being held this Saturday, March 16. If you are not planning to attend the meeting, please send your proxy vote to someone who will be.

NOTICE OF ANNUAL GENERAL MEETING — RALLYSPORT ONTARIO

The 2012 Annual General Meeting of RallySport Ontario will be held on Saturday, March 16, 2013, at 10 o'clock in the forenoon at the following location:

Baker's Hill Banquet Centre
555 Parkhill Road East (at Television Road)
Peterborough, Ontario K9L 1C2

(Note: Google maps and Garmin, etc. databases will not provide the correct directions using this address. Use 555 Parkhill Road East, Otonabee–South Monaghan, Peterborough County, Ontario, if you plan to rely on these directions.)

Elections to be held at this meeting:

President ─Two-year term (Incumbent Ray Felice)

Vice President, Performance ─ Two-year term (Incumbent Warren Haywood)

Treasurer ─ Two-year term (Vacant as of January 1, 2013. Previously held by Peter Gulliver)
Trustee ─ Three-year term (Incumbent Peter Gulliver)

There will be a Special General Meeting before the Annual General Meeting. Its purpose is to discuss two motions (attached below): the first, to create a sixth RSO Director, that of Region Rally Director. Should the motion pass, the position will be included in the elections held in the subsequent Annual General Meeting. The second motion is to make the Region Rally Director a non-voting position on the RSO Board of Directors.

The first motion is put forward by the RSO BoD:

Intent:
To create a new RallySport Ontario (RSO) Board of Directors (BoD) position to be the RSO representative on the Canadian Association of Rally Sport (CARS) Board.

Whereas, currently the RSO President is the RSO representative on the CARS Board; and,
Whereas, the time and effort required to both look after the concerns of RSO and to represent RSO to CARS is demanding; and,
Whereas, this split in duties is to the detriment of both organizations; and,
Whereas, the interests and expertise required for the two positions may differ;

Therefore, be it resolved to amend the relevant sections of the RSO bylaws as follows to create the position of Region Rally Director.

The second motion is put forward by Peter Watt (PMSC), should the position of Rally Director be created.

Move that "The Position of Rally Director be a non-voting member of the RSO Board of Directors."

Rationale: The mandate of the RSO board is to promote rally activities in Ontario. By adding an additional board member whose focus is on CARS activities, there may be occasions when this places that member in a conflict-of-interest position regarding voting on RSO business. By having the position as a non-voting one, the function of the Rally Director would be one of acting as the official liaison between CARS and RSO while still giving the RSO focused board full responsibility to fulfill their mandate.

The Annual General Meeting will take place after the Special General Meeting.

Discussion item:
Executive annual reports will be presented.
Awards and banquet will follow at 1 o'clock in the afternoon.

If you do not wish to attend this meeting, you may assign your proxy to any other individual who was a registered member of an RSO-affiliated club in 2012. Please complete the blank form below and send it to the person of your choice by email.

RallySport Ontario Annual General Meeting PROXY

I, ___________________________________________, a 2012 member in good standing

of_________________________________________________, an RSO-affiliated club,

hereby appoint and authorize ____________________________________________

to vote on my behalf at the RallySport Ontario Annual General Meeting to be held

in Peterborough on Saturday, March 16, 2013, and any adjournment thereof.

Title: Re: RSO AGM & PROXY
Post by Jeannie VE3JNE on 03/11/13 at 09:48:42

Hi everyone,

Please note one correction to the above concerning the Trustee:

It is actually Dennis Wharton whose Trustee position is up for election. Pete Gulliver is good for another year.

Jeannie MacGillivray
RSO Secretary