JOB POSTINGS:

EVENT COORDINATOR

Provide oversight, assist, delegate tasks and manage the rest of the organizing committee
Develop worker recruitment strategies
Coordinate with local charities (Bancroft scouts, high-school hockey team) to assist with cleanup and serving food
Coordinate with local food vendors for concession area
Organize and/or pick up equipment rentals (radios, generators, lights, PA systems, trailer, etc.)
Participate in Canadian National Rally Committee organizers group
Coordinate committee meetings
Handle general public inquiries
Respond to complaints & feedback.
Government grant applications
Work with the Treasurer to create, maintain and update current year's budget based on previous year's actual and forecast for upcoming year
Lead driver and worker meetings at the event
Communicate and meet regularly with Town of Bancroft officials
MEDIA RELATIONS OFFICER

Assemble media and TV crew kit contents
Manage on-line media registrations & send media updates
Write press releases
Collect clippings of event coverage in various media (TV, magazines, newspapers, internet, etc.)
Communicate with media on new features, article ideas, photo distribution to accompany articles
PROMOTION COORDINATOR

Manage scheduling show appearances at special events (e.g. Performance World Car Show, etc...)
Special appearances schedules and format (e.g. Breakfast Television)
Manage spectator guide development with Inside Track
Assist with posting on message forums
Manage guerilla marketing team (post card distribution, posts on web forums, ads in newspapers, magazines, etc...)
Distribution of spectator guide.
Coordinate Tall Pines Girls
ASSISTANT ROUTEMASTER

Work with the routemaster to design the route and set the schedule
Prepare the event route book and service book
Source translator for French route and service books
SPONSORSHIP COORDINATOR

Sponsorship presentations
Develop sponsor packages, including categories and pricing
Communicate with current sponsors and actively pursue new sponsors
Ebay auction program development
Existing packages can be continued or updated as the new coordinator sees fit
SIGNAGE AND BANNERS

Graphic designs (including sponsor banners, merchandise, website, badges, routebook covers, some maps, spectator guide/print/web ads, etc.)
Create access badges, stickers, drink tickets, banquet tickets, etc.
We already have a number of templates, many of which will just need minor updates
BOOKKEEPER

Make deposits, write cheques, and keep the financial records up to date
This would be a year-round position, handling the books for all MLRC activities
COMPETITOR RELATIONS OFFICER

SuppRegs development
Assemble competior & service crew kits
NFP/recce school development
Handle communications with competitors before and during the event
On event, act as a liaison between competitors and the organizers
MERCHANDISE COORDINATOR

Source various clothing suppliers and options
Develop the current year's clothing/merchandise line
Organize getting merchandise and clothing made on time
Find people to sell merchandise at the event
Create tracking list and price list for sales team
Manage merchandise before and after the event
Collect money from sales team
RALLY HEADQUARTERS COORDINATOR

Manage rally HQ setup/teardown (includes, tech, registration, service park, party tent, rally HQ office, podium etc.)
Develop a schedule of events for the podium and party tent
Source caterers for the after rally dinner/banquet and for daytime needs
Source, rent and install light & sound equipment
Manage podium and party tent activities during the event (find a master of ceremonies, etc.)
SPECTATOR AREA COORDINATOR

Setup and teardown of spectator areas at the rally
Work with VIP program coordinator to set up and takedown VIP tents